In the current scenario, digital transformation redefines corporate dynamics and the Human Resources (HR) sector plays a crucial role in the modernization of companies. In this segment, document management, previously marked by piles of papers and manual processes, now demands agility, security and efficiency. For that, counting on technological tools is a necessity.
What is document management in HR?
The HR department needs to deal with a huge amount of documents – contracts, payrolls, performance evaluations, internal policies and much more. The efficient management of these files, that is to say, the shipping control, return, signature, verification, among others it is not just a matter of organization it is a critical factor for business success.
According to theCEOfrom Digital Helper + Sign Well, Carlos Henrique Mencaci, technology is essential in this scenario. "Who takes care of people", you have in your hands data of utmost relevance. The physical handling of this information, or outside ideal platforms, tends to make the area unproductive, without strategy and security, because a good part of the effort goes into organizing the paperwork, explain.
What technologies make document management intelligent? Discover five tools aimed at HR!
The research conducted by Think Work Lab revealed how HRs still struggle with bureaucracy and lack of automation. According to the data, Brazilians spend, on average, 16,9 hours weekly, or 38% of your work journey, with bureaucratic tasks. For about 22% of the professionals surveyed, the activities were monotonous and repetitive, aspects considered demotivating. Still, the vast majority (40%) did not take any practical steps to make people management more technological and less manual. In this sense, List five useful tools to start this update in the systems
1. Document Management Systems (DMS – Document Management Systems
A DMS allows you to create, store, organize and share files in a centralized and secure way over the Internet. With features like indexing and quick search, HR can access any data in seconds, eliminating time wasted on manual searches. Platforms like Digital Helper + Assine Bem offer this atmosphere, with the integration to other tools, facilitating the automation of activity flows, says theCEO.
2. Electronic Signature
The signing of documents is a critical step in HR, be it for contracts, admissions, dismissals or agreements. Electronic signature tools, ensure legal validity, agility and protection. With them, it is possible to send, validate and store documents without the need for printing or travel
3. Cloud Storage
Cloud storage is essential to ensure the accessibility and security of writings in the environmentonline. This mechanism allows access to information from anywhere, at any moment. Furthermore, data encryption and thebackupsautomated systems ensure the security of information
4. Collaboration and Sharing Platforms
Tools for conducting remote meetings, planning tasks and monitoring their development facilitate collaboration between teams and the secure sharing of materials. With them, HR can createworkflowsefficient, approve documentation in real time and keep all thestakeholdersaligned
5. Integrated artificial intelligence
Systems with native artificial intelligence (AI), that is to say, elaborated for oneselfsite, are essential to optimize the service provided there. "On Digital Helper + Sign Well", AI is linked to the digital signature process. With them, people can ask specific questions about the content they will sign. This reduces the need to call in a specialist to clarify doubts or future misunderstandings, explain theCEO.
Finally, for Mencaci, intelligent management is not just a matter of technology, more about survival in the current market. "Companies that adopt these configurations gain in productivity", security and competitiveness, while reducing costs and risks, закінчує
