Saving is certainly an important task for everyone, especially for companies that need to invest, to plan, balance finances and maintain an emergency fund. In that case, to have control of these actions, it is necessary to have certain rigor with finances and spending, what are the key points observed by entrepreneurs from various companies, especially those of small and medium size
Among these expenses, we can cite the costs of having a fleet of vehicles for use during working hours or to transport employees on their commute to and from work or to events and commitments outside the corporate environment
According to André Campos, CEO of For You Fleet, obtaining a fleet of vehicles can be an important strategic decision. However, it is necessary to carefully assess the costs involved, that according to the executive are
- Vehicle PurchaseThe initial investment in purchasing the vehicles can be significant, especially if the fleet is large or made up of armored or equipped vehicles
- Taxes and DutiesThey include the Motor Vehicle Property Tax (IPVA), licensing and registration fees
- Maintenance and RepairsIncludes preventive maintenance (oil change, tyres, etc.and corrective (unexpected repairs)
- InsuranceMandatory insurance (DPVAT) and damage insurance, theft and accidents
- DepreciationDepreciation of vehicles over time
- Fleet ManagementSalaries of employees responsible for fleet management, as fleet managers and drivers
- Management SystemsInvestment in fleet management software for monitoring and optimizing vehicle usage
- Documentation and ComplianceCosts associated with record keeping, compliance with regulations and third-party audits
- Fines and PenaltiesCosts arising from traffic violations
Having a fleet of your own can offer advantages such as greater control over logistics and vehicle usage. However, it is crucial to conduct a detailed analysis of costs and benefits, considering other alternatives, як наприклад, the outsourcing of this fleet, comment
André's positioning goes against data from ABLA – Brazilian Association of Car Rental Companies, that revealed that fleet outsourcing can generate savings of up to 47% for companies, that monthly they can have expenses around R$ 2,000 for each vehicle, depending on the model, and not to mention the bureaucracies with documentation, registration, insurance and fine management
At this point, André lists some advantages that companies of different sizes and sectors can gain by adopting the service
- PurchaseInvestment of the rental company (company focuses on Core Business)
- Taxes and dutiesThe entire process is managed by the rental company
- Maintenance and repairsResponsibility of the rental company with a focal point in the company
- InsuranceManagement of the entire process by the rental company, including a replacement car
- Service24-hour concierge service, 7 days a week
- DepreciationThere is no depreciation. After the period stipulated in the contract, the customer can change cars
- ManagementAll management, including documentation and fines, is done by the rental company
"It is estimated that the savings from maintenance could range from 15% to 30%", depending on the type of vehicle and the intensity of use. In that case, within the eternal corporate need to do more with less, fleet outsourcing has been a strategy used by companies to optimize business costs without giving up the comfort of having vehicles available. Furthermore, when they stop managing these vehicles, the organization's employees have more time to dedicate to the company's business, finalizes the executive
